OPERATIONS MANAGEMENT RESPONSIBILITIES AND ISSUES

‘Operations Management as the procedure whereby resources, fluxing within a defined system, are combined and transformed by a controlled mode to add value in conformity with policies communicated by direction – Joseph G.Monks

What is Operations Management?

Operations direction is the concern map that is responsible for pull offing and organizing the resources needed to bring forth a company ‘s merchandises and services. All types of organisation must transport out operations direction because all organisations produce some mixture of merchandises and services. Operations direction is an of import factor in any organisation. The determinations that the administration makes will hold a major impact on the cost of the merchandises and/or services, and its bringing which consequences in the gross coming into the organisation, whether it is fabricating, retail or services sectors such as IT, finance logistics, transit, wellness attention or public public-service corporation or educational, the service bringing grapevines must be carefully designed, resourced and managed efficaciously and expeditiously. The effectivity of the system is determined by the success with which assorted subsystems and constituents interact with each other and with the environment in which the organisation operates.

The nucleus aim of a successful direction is the ability to pull upon the resources of many subjects and integrate relevant rules and background information in order to specify and analyse a job. Once defined, the director must place alternate possible solutions, measure these in footings of the broader ends and values of the organisation, implement the seemingly dominant solution, and eventually, assess the existent effects of the solution for the effectivity in the organisation.

Operations direction focal points on pull offing the procedures that produce / distribute merchandises and services. Operations direction relates to all relevant operations within the organisation. Related activities includes the followers:

Pull offing purchases

Inventory control

Quality control

Manufacturing

Logisticss and Evaluations

Customer Servicess

By analysing the above mentioned activities, we can state that Operations direction involves the systematic way and control of the procedures that transform resources ( inputs ) into finished goods or services for clients or clients ( end products ) .

History of Operations Management

The beginnings of operations direction can be traced back through cultural alterations of the 18th, 19th and twentieth centuries. By the terminal of eighteenth century, agribusiness was the active and cardinal component in every state. The innovation of the steam engine and Eli Whitney ‘s construct of standardised parts paved the manner for the Industrial Revolution with its big fabrication installations powered by steam or H2O. As a consequence figure of states evolved from an agricultural economic system to an industrial economic system. But for a clip, fabrication was more of an art than a scientific discipline. The Industrial Revolution advanced further with the development of the gasolene engine and electricity in the 1800s.Other industries emerged and along with them new mills came into being..

The debut of Taylor ‘s method of scientific direction and Henry Ford ‘s traveling assembly line brought the universe into an age where direction was preponderantly centered on the production of goods. At the beginning of the twentieth century, the one component that was losing was a direction – the ability to develop and utilize the bing installations to bring forth on a big graduated table to run into monolithic markets of today.

Duties of an Operations Manager

Operations Manager ‘s programs, form, take and command the production and bringing of merchandises and services every bit needed to maintain external paying clients satisfied. The duties of operations directors can be classified into the followers:

Direct Responsibilities – the activities which are straight related to bring forthing and presenting merchandises and services like pull offing the operations procedure, encompassing design, planning, control, public presentation betterment, and operations scheme

Indirect Responsibilities – the activities involved in interfacing with other parts of the organisation such as interacting with those directors in other functional countries within the organisation whose functions have an impact on operations. Indirect responsibilities besides include other maps like selling, finance, accounting, forces and technology.

Broad Responsibilities – a wider set of undertakings that involve scanning the concern, societal and political environment in which the organisation exits in order to understand its context.

Decision devising is a cardinal function of all operations directors. Decisions need to be made in:

planing the operations system

pull offing the operations system

Bettering the operations system.

The five chief sorts of determination in each of these relate to:

the procedures by which goods and services are produced

the quality of goods or services

the measure of goods or services ( the capacity of operations )

the stock of stuffs ( stock list ) needed to bring forth goods or services

The direction of human resources.

Operations Management Issue – Hewlett-Packard

HP is a engineering company that operates in more than 170 states worldwide. HP explores how engineering and services can assist people and companies address their jobs and challenges, with the realisation of the possibilities that HP can supply, which will successfully recognize their aspirations and demands. HP applies new believing and new thoughts to make simpler, valuable and trusted experiences with engineering, continuously bettering the manner our clients live and work.

The Hewlett-Packard Company ( HP ) was founded in 1939 by William Hewlett and David Packard. Today, the company ‘s mission is to make information merchandises that accelerate the promotion of cognition and basically better effectivity of people and organisation. The company ‘s first merchandise, built in a Palo Alto garage, was an audio oscillator -an electronic trial instrument used by sound applied scientists. One of HP ‘s first clients for this was Walt Disney Studios, who purchased eight oscillators to develop and prove an advanced sound system for the film Fantasia. HP becomes a major participant in the computing machine industry in the eightiess with a full scope of computing machines, from desktop machines to portables to powerful minicomputers. HP besides made its entry into the pressman market with the launch of inkjet pressmans and optical maser pressmans that connect to personal computing machines. The quality and dependability of HP ‘s pressmans make HP a extremely recognizable trade name by both consumers and concerns.

Operational Issue of HP – Toner Cartridge Problem

Hewlett-Packard is proud of its repute for high-quality merchandises and services. In the 1990 ‘s, the Hewlett Packard toner and ink cartridges division was sing a job with the figure of defective faulty toner cartridges being returned by clients. About 2000 of these were being returned every month. The operations squad decided to look into the issue and handed over the instance to the UK Hewlett Packard quality section. The squad suspected that non all the returns were really the consequence of a defective merchandise, which is why the squad decided to look into the job. The Hewlett Packard squad decided to utilize cause-effect diagrams to seek and place the beginning of the job. Three major operational jobs were identified.

First, some users were non every bit familiar as they should hold been with the right method of lading the cartridge into the pressman, or in being able to work out their ain minor printing jobs.

Second, some of the HP Business Resellers were besides incognizant of how to screen out minor jobs as they were missing in proficient expertness and preparation. As a consequence, they were unable to offer the client the degree of support needed to decide any minor jobs.

Third, there was clearly some maltreatment of Hewlett-Packard ‘s ‘no-questions-asked ‘ returns policy. Empty toner cartridges were being sent to unauthorised replenishment companies who would sell the refilled cartridges at decreased monetary values. Some cartridges were being refilled up to five times and were intelligibly have oning out. Furthermore, the toner in the refilled cartridges was non up to Hewlett-Packard ‘s high quality criterions.

Theoretical Approach of Analyzing HP Toner Cartridge Problem:

Fishbone Theory

Fishbone theory ( cause consequence diagram ) is a entire quality direction tool, widely used to analyse and work out an operation direction job or consequence in an organisation. Fishbone is considered as one of the seven basic tools of entire quality direction tool. It is a ocular presentational tool which resembles the skeleton of a fish which shows all the causes and its bomber causes taking to a peculiar job. Using fishbone theory, job and its causes can be diagrammatically represented, which will assist to place and analyse the of import causes and its consequence can be solved

Model of a Fishbone Diagram

History of Fishbone Theory

Kaoru Ishikawa, a Nipponese University Professor and a good known quality direction pioneer, invented the cause and consequence diagram in 1943, the theory became celebrated tool and was foremost used in 1960s and Nipponese companies like Mazda, Kawazaki used to analyse and better their auto fabrication procedures

ADVANTAGES OF USING CAUSE EFFECT DIAGRAM

An operational direction job and its causes can be visually presented so that each and every causes can be considered which helps to find the root cause of the job in a structured attack. In other words, it helps to set up the job ( Effect )

Fishbone can be used by persons, squads and most efficaciously by groups which could guarantee engagement of all in a group and helps to use all possible and executable thought of the procedure and its grounds

Different procedure of an operating system can be identified even if it is outside the range of procedure.

All executable informations can be collected for farther analysis and its causes and sub causes can be evaluated.

From the above HP Toner Cause Effect Diagram, we can sort that the Cartridge Returns is the Effect of the diagram and the causes can be sub divided into the followers:

Man Power

Customers and Traders: – The HP Investigation squad discovered that some clients were holding troubles in the right interpolation of the cartridge into the pressman organic structure. It is universally considered that non all clients are technically sound and as a consequence of this, merchandise malfunction could ensue while seeking to infix the toners/cartridges. Customers who purchased the cartridges from traders instead than straight from HP were non technically qualified to decide minor issues which would hold prevented the stock from being returned to HP for replacing. Owner ‘s Manual was non easy to read and had no bit-by-bit instructions. About 90-95 % of toner consumers, do non read the proprietor ‘s manual.

Traders were non able to supply the clients with the professional degree of support needed and frequently blamed the merchandise as faulty. This was due to the fact that HP did non supply sufficient merchandise preparation and support to its concern resellers

Training: – Horsepower should hold provided the traders with adequate merchandise support and preparation so that minor issues can be eradicated at the start. Failure in supplying the traders with merchandise preparation could adversely impact the good will of HP. A merchandise can be solved successfully merely if the gross revenues and after gross revenues support is maintained in a professional mode.

Interior designers: – Merchandise interior decorators should take into consideration the clients and traders excessively as planing a complicated merchandise ( cartridge/toner ) will do merchandise installing complicated and if the company lacks resources for supplying merchandise preparation, it will do merchandise gross revenues to drop. The design of the toner cartridges was ne’er thought from an end-user position. The toner cartridges was ne’er tested with existent people before the launch. The deficiency of proper planing the merchandise flow rhythm has caused 1000s of lbs for HP. Another large company with such immense defects is Microsoft. Microsoft comes up with regular security spots from clip to clip to repair bugs that existed in their Operating System. Customers ever want things to be easy and less complicated. .

Material

Non echt HP compatible cartridges that are made by unauthorised companies are being bought by clients for a cheaper monetary value and used on echt HP pressmans. As a consequence this causes harm to the pressman caput in the long tally. Use of non echt toners, should revoke guarantee. HP failed to add a disclaimer saying that guarantee can be revoked for utilizing non-genuine HP toners

Empty HP cartridges are sent to unauthorised replenishment centres by the clients and these cartridges are being refilled more than five times with low quality ink, toner and other parts.

Machinery

Using Non HP Printer accoutrements such as print cartridges or toners may do impairment in print end product quality. The use of pressmans without proper care causes faint print and blotchy. This will make uncertainties in clients that there are issues with the existent HP hardware and frequently the merchandise is returned to HP.

Methods

Policy – HP ‘s ‘no-questions-asked ‘ returns policy is promoting the clients to return their cartridges even though the harm was caused by the client or the trader. No proper internal controls were at that place for HP. It was discovered that Empty toner cartridges were being send to unauthorised replenishment companies which used inexpensive quality replenishing ink and techniques which in bend damaged the merchandise. HP ‘s ‘no-questions-asked ‘ should be updated to advert that one time the toner cartridge has been modified or re-filled by outside unauthorised traders, no replacing would be provided.

Solutions to the job – Prioritization Matrix

A prioritization matrix is a technique used to acquire an sentiment about a job.This matrix helps to precedences or rank the issues of the job harmonizing to its importance. Prioritization matrix gives more clearly which issues are most of import to screen it out

In a prioritization matrix the issues or job can be written in the first column and its frequence, importance and the feasibleness of the issues can be mentioned in the following back-to-back columns.the last column should be used to cipher all the points

Frequency: it measures how often the job occurs

Importance: it measures the importance of the issue

Feasibility: it measures the feasibleness of the issue whether the mentioned issue / job is easy to work out or non

Matrix description, Solutions and Recommendations:

By utilizing this method, we can look at the information in the matrix and determine which issues are more of import harmonizing to the matrix. From the above mentioned HP Prioritization matrix it is really clear that in the first two issues, clients are incognizant about the proper usage of HP toner cartridges and deficiency of merchandise and support preparation to the concern resellers has got highest precedence in points. Hence these two issues should be considered with more attending. The following of import issues are in HP ‘s client Services, fabricating defects and their guarantee policies. Design defect, replenishing echt HP cartridges from unauthorised replenishment centres and use of non HP cartridges in HP pressmans should besides be considered and should be sorted out.

1 ) Customer Unawareness: Horsepower should take into consideration that their Owner ‘s Manual was non easy to read and had no bit-by-bit instructions. About 90-95 % of toner consumers, do non read the proprietor ‘s manual. New methods like adding bit-by-bit picture instructions in a Cadmium should be supplied along with the print toner cartridge. Clear and proper ocular instructions provided in the users manual, intelligent package constitutional inside the pressman should be able to place whether the job is with pressman or cartridge ) . Simple self care tools should be supplied along with the toner / cartridge so that client themselves can screen out minor jobs

2 ) Training for Business Resellers: HP should carry on merchandise preparation and support for its concern resellers after the merchandise has been launched. Not all concern resellers would be able to go to the preparation due to the nature of their concern but an unfastened courtesy invitation direct to all concern resellers and their proficient staff would assist to better client ailments and merchandise callbacks. Surveies by Dell hold proven that this is the most inefficient and high budget manner to cover with the state of affairs. They have found out that engaging local regional trained agents and directing parts to these agents to repair the issues have helped cut down their costs sustainably.

3 ) Customer Services: A good trained call centre or support forces ever helps to increase the good will of any companies. HP should develop their support staff to be to the full cognizant of their merchandises and behavior mock Sessionss to better direct customer-supplier dealingss. Customer service forces should be technically qualified to work out the issues with out inquiring more inquiries to the client. Product study questionnaires, support forces evaluation systems can be emailed to clients and their feedbacks should be carefully analysed by the gross revenues and selling sections. Another manner to pull off client service is to return clients the full sum or replace the product..

4 ) Warranty / Policy: HP ‘s ‘no-questions-asked ‘ returns policy was promoting the clients to return their cartridges even though the harm was caused by the client or the trader Use of non echt toners, should revoke guarantee. HP forgot to add a disclaimer saying that guarantee can be revoked for utilizing non-genuine HP toners. HP should hold besides considered a sedimentation fee for recycling their toners back to HP and besides do certain a lower cost service for replenishing the toners.

5 ) Toner Cartridge Design: Merchandise interior decorators should take into consideration the clients and traders excessively as planing a complicated merchandise ( cartridge/toner ) will do merchandise installing complicated and if the company lacks resources for supplying merchandise preparation, it will do merchandise gross revenues to drop. Product was ne’er thought from an end-user position. The merchandise was ne’er tested with existent people before the launch. The deficiency of proper planing the merchandise flow rhythm has caused 1000s of dollars for HP. Another large company with such immense defects is Microsoft. Microsoft comes up with regular security spots from clip to clip to repair bugs that existed in their Operating System.

6 ) Unauthorized Refilling / No HP Cartridges: Exploitation non HP pressman accoutrements such as print cartridges or toners may do impairment in print end product quality. Customers prefer traveling to cheap unauthorised resellers to replenish echt HP cartridges as they are cheaper than traveling to an HP authorized reseller or back to HP base. Once the pressman toner cartridges gives out issues and print quality reduces, clients return the toner cartridges back to HP for replacing. HP should do their toners Tamper cogent evidence and besides add some kind of ID proofing to maintain path of non-genuine use of HP toners. Clear elaborate description about HP merchandise consciousness supplied along with the merchandise would educate the client about the quality, advantages, benefits of an HP and non HP toner cartridge.